TO: COMMUNITY AND HUMAN SERVICES COMMISSION
FROM: MELISSA VOLLARO, HUMAN SERVICES DIRECTOR
DATE: MARCH 6, 2024
Reviewed by:
City Manager: n/a
SUBJECT:
Title
REVISIONS TO THE INDEPENDENCE DAY COMMITTEE POLICIES AND PROCEDURES
Body
SUMMARY
On April 27, 2021, the Independence Day Committee membership was reduced from ten to nine in the Policies and Procedures by the removal of the Community and Human Services liaison as a voting member. At the time this change took effect, there were eleven Committee Members who were able to remain until they completed their terms. Since 2021, the Independence Day Committee has had nine resignations and four appointments for a current total of six members. The Recreation and Human Services Department received one more application and is awaiting an interview with the ad hoc committee.
Recruitment materials have been out since August 2022, and the Independence Day Committee has not hit the total of nine members required by the Policies and Procedures, making it difficult to meet quorum.
RECOMMENDATION
Recommended Action
The Independence Day Committee recommends the Community and Human Services Commission approve the revision to the Independence Day Committee Policies and Procedures to reduce the membership from nine to seven.
Body
ALTERNATIVES TO RECOMMENDATION
In addition to the recommendation, there is the following alternative:
• Request additional information from staff.
FINANCIAL REVIEW
The staff cost to prepare this report is estimated at $633 and is included in the operating budget of the Recreation and Human Services Department.
CEQA REVIEW
This item is not subject to environmental review under the California Environmental Quality Act (CEQA).
COMMITTEE REVIEW
The Independence Day Committee considered changing the membership number in the Policies and Procedures at its special meeting on Thursday, February 8, 2024. The Committee voted to recommend to the Community and Human Services Commission to reduce the membership of the Committee from nine to seven members on a 5-0 vote, with one Committee Member absent. An excerpt of the minutes from the February 8 Committee special meeting is included as Attachment B.
PUBLIC NOTICE PROCESS
The agenda and staff report for this item have been posted on the City website and distributed to interested parties. If you desire a copy, please contact the City Clerk’s Office.
Submitted by: Prepared by:
Melissa Vollaro Amber Tudor
Human Services Director Program Coordinator
Attachments:
A - Independence Day Committee Policies and Procedures
B - Excerpt of the 02-08-24 IDC Special Meeting Minutes (Draft)