TO: ADAM PIRRIE, CITY MANAGER
FROM: BRAD JOHNSON, COMMUNITY DEVELOPMENT DIRECTOR
DATE: JULY 9, 2024
Reviewed by:
City Manager: AP
SUBJECT:
Title
AUTHORIZATION TO AMEND THE PROFESSIONAL SERVICES AGREEMENT WITH DUDEK FOR ENVIRONMENTAL REVIEW OF THE CLARA OAKS DEVELOPMENT AND SPECIFIC PLAN (FUNDING SOURCE: DEVELOPER FEES)
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SUMMARY
The City Council authorized a contract with Dudek in July 2019 to provide environmental review services for the Clara Oaks Project. In 2022, the Developer requested Dudek to complete several technical studies required by the California Environmental Quality Act (CEQA). On July 26, 2022, the City Council approved a contract amendment with Dudek for $68,930 for Dudek to complete these tasks.
Due to the length of time since the initial studies, changes to CEQA, complexity of the project, and project delays, updated studies and additional project management are required before circulating the Draft Environmental Impact Report (EIR). These tasks include augments for traffic impact analysis, biological resources technical report, built environment inventory report, administrative Draft EIR, and project management and coordination. The additional cost to complete these tasks is $49,844. This amount will be paid by the applicant, and there are no costs to the City for this additional work.
RECOMMENDATION
Recommended Action
Staff recommends the City Council authorize the City Manager to execute an amendment to the agreement with Dudek for environmental review services on the proposed Clara Oaks development in the amount of $49,844, for a total contract amount not to exceed $456,014.
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ALTERNATIVE TO RECOMMENDATION
In addition to the staff recommendation, there is the following alternative:
• Do not approve the proposed amendment with Dudek, and provide staff with direction on how to proceed with environmental review related to the Clara Oaks project.
FINANCIAL REVIEW
The revised professional services agreement with Dudek for environmental review of the Clara Oaks Development currently includes $406,170 in compensation. The additional $49,844 will make the new total $456,014. The applicant will be responsible for the full contract amount and staff costs required to administer the contract.
A full deposit will be collected from the applicant prior to the commencement of the work outlined in the contract. The deposit will be sufficient to cover the cost of the agreement.
The staff cost to prepare this report is estimated at $500 and is included in the operating budget of the Community Development Department.
ANALYSIS
Dudek is continuing to prepare the Draft EIR and the Draft Specific Plan for the Clara Oaks project. The additional scope of work that is necessary for the Draft EIR process to proceed is included as an Attachment to this report. Dudek will complete the required tasks and optional tasks outlined in this project change order, and estimates that these tasks will be completed by early 2025. Staff recommends the City Council increase the environmental services contract in the amount of $49,844 to cover the additional costs of performing this work.
RELATIONSHIP TO CITY PLANNING DOCUMENTS
Staff has evaluated the agenda item in relationship to the City’s strategic and visioning documents and finds that it applies to the following: Council Priorities, Sustainability Plan, General Plan, and the 2024-2026 Budget.
CEQA REVIEW
This item is not subject to environmental review under the California Environmental Quality Act (CEQA).
PUBLIC NOTICE PROCESS
The agenda and staff report for this item have been posted on the City website and distributed to interested parties. If you desire a copy, please contact the City Clerk’s Office.
Submitted by: Prepared by:
Brad Johnson Alex Cousins
Community Development Director Senior Management Analyst
Attachment:
Dudek Change Order Request