TO: ADAM PIRRIE, CITY MANAGER
FROM: AARON FATE, CHIEF OF POLICE
DATE: DECEMBER 10, 2024
Reviewed by:
City Manager: AP
SUBJECT:
Title
AWARD OF CONTRACTS TO DURATECH, FEDERAL SIGNAL, AND MOTOROLA SOLUTIONS FOR VEHICLE AND EQUIPMENT PURCHASES (FUNDING SOURCE: MOTOR FLEET FUND)
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SUMMARY
On July 23, 2024, the City Council authorized a contract with Fritts Ford for Police Department vehicle replacements. Included in this contract was the purchase of seven new hybrid Ford Interceptor police patrol units. The vehicles are currently on order with expected delivery in late 2024.
Staff recommends entering into contracts with DuraTech, Federal Signal, and Motorola solutions Inc. to procure the necessary equipment to upfit the new police patrol vehicles.
RECOMMENDATION
Recommended Action
Staff recommends the City Council:
A. Authorize the City Manager to enter into a contract with DuraTech in the amount of $79,942.89 for patrol fleet laptops and equipment;
B. Authorize the City Manager to enter into a contract with Federal Signal in the amount of $76,622.84 for patrol vehicle lighting and push bumpers; and
C. Authorize the City Manager to enter into a contract with Motorola Solutions, Inc. in the amount of $113,403.69 for vehicle video systems.
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ALTERNATIVE TO RECOMMENDATION
In addition to the recommendation, there is the following alternative:
• Request additional information.
FINANCIAL REVIEW
The 2024-25 Motor Fleet budget contains $1,338,000 to replace and upfit sixteen (16) vehicles that have reached the ends of their useful lives. The City Council previously authorized an agreement with Fritts Ford to purchase ten (10) vehicles in the amount of $619,354.77, leaving $718,645.23 remaining in the Motor Fleet budget.
Staff recommends entering into contracts to purchase the remaining equipment and necessary services as detailed below:
|
Vendor |
Description |
Cost |
|
DuraTech |
Mobile Data Computer Systems and Docks |
$79,942.89 |
|
Federal Signal |
Emergency Lighting, Sirens, and Push Bumpers |
$76,622.84 |
|
Motorola Solutions, Inc. |
Vehicle Video Systems |
$113,403.69 |
|
|
TOTAL |
$269,969.42 |
These purchases comply with all City purchasing guidelines. Bid and contract documents are available for review in the City Clerk's office.
The staff cost to prepare this report and administer these contracts is estimated at $2,500 and is included in the operating budgets of the Community Services and Police Departments.
ANALYSIS
Mobile Data Computers and Docking Systems
The Police Department has utilized mobile data computers (MDCs) in each of its patrol units since 1998. MDC technology connects the officers in the field with wireless access to the Police Department’s computer aided dispatch, electronic report writing system, and provides a secure, encrypted connection needed so officers can access the California Law Enforcement Telecommunications System (CLETS) to make inquiries into a variety of law enforcement and public safety databases. The new MDCs and docking systems will replace the current outdated and obsolete MDCs.
The City of Claremont is a member of Sourcewell, which enables the City to access national, competitively bid contracts. DuraTech was awarded a Sourcewell contract for MDC and staff recommends contracting with them at competitively bid prices. The total cost for the MDC technology is $79,942.89.
Emergency Equipment
Staff recommends purchasing lights, sirens, and push bumpers for patrol vehicles from Federal Signal at a cost of $76,622.84. Federal Signal was awarded a competitively bid contract with the Los Angeles County Internal Services Department (ISD). The City is able to piggyback on that competitively bid pricing.
Vehicle Video Systems
Staff recommends purchasing Motorola M500 in-vehicle video systems at a cost of $113,403.69. Staff recommends a sole source purchase as Motorola offers the only system compatible with the Police Department’s existing software and infrastructure. Motorola Solutions is the only manufacturer and retailer for this equipment.
RELATIONSHIP TO CITY PLANNING DOCUMENTS
Staff has evaluated the agenda item in relationship to the City’s strategic and visioning documents and finds that it applies to the following City Planning Documents: Council Priorities, Sustainable City Plan, Economic Sustainability Plan, General Plan, the 2024-26 Budget, and the Youth and Family Master Plan.
CEQA REVIEW
This item is not subject to environmental review under the California Environmental Quality Act (CEQA).
PUBLIC NOTICE PROCESS
The agenda and staff report for this item have been posted on the City website and distributed to interested parties. If you desire a copy, please contact the City Clerk’s Office.
Submitted by: Prepared by:
Aaron Fate Garrett Earl
Chief of Police Corporal, Specialized Services Bureau