TO: ADAM PIRRIE, CITY MANAGER
FROM: JEREMY SWAN, COMMUNITY SERVICES DIRECTOR
DATE: MAY 26, 2026
Reviewed by:
City Manager: AP
SUBJECT:
Title
AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH ALARMCO SECURITY SYSTEMS, INC. FOR ALARM MONITORING AND REPAIR SERVICES (FUNDING SOURCES: GENERAL AND CEMETERY FUNDS)
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SUMMARY
The Community Services Department is responsible for the alarm maintenance and security of City facilities. The City contracts these services with an outside vendor. AlarmCo Security Systems, Inc., is currently the City’s alarm monitoring and maintenance provider. The services provided include 24-hour monitoring of burglar and fire alarm systems, service calls, and parts and labor for any service required to keep the systems operational.
Staff recommends entering into an agreement with AlarmCo Security Systems, Inc. for alarm services in the amount of $20,000 annually for three years with two optional one-year extensions, for a total of five years and a total agreement amount of $100,000.
RECOMMENDATION
Recommended Action
Staff recommends the City Council authorize the City Manager to enter an agreement with AlarmCo Security Systems, Inc., for an amount not to exceed $20,000 annually, for an initial agreement term of three years with two optional one-year extensions, for a total authorized agreement amount of $100,000.
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ALTERNATIVE TO RECOMMENDATION
In addition to the recommendation, there is the following alternative:
• Request additional information from staff.
FINANCIAL REVIEW
This agreement is a sole source monitoring and alarm maintenance agreement and complies with all City purchasing guidelines. Contract documents are available for review in the City Clerk’s office.
AlarmCo Security Systems, Inc. is the current alarm monitoring and maintenance provider. Their monitoring equipment is installed and utilized in City facilities, which requires this to be a sole source agreement. The cost for routine alarm services is $12,720 annually. Extra fees are charged for call-out services, replacement batteries, and repairs. The total amount requested for alarm monitoring is $20,000 annually; which includes both routine and extra work. The total cost for the five years shall not exceed $100,000 and is included in the Community Services Department operating budget.
The staff cost to prepare this report is estimated at $1,129 and is included in the operating budget of the Community Services Department.
ANALYSIS
AlarmCo Security Systems, Inc. provides 24-hour monitoring and maintenance of burglar and fire alarm systems, service calls, and parts and labor for any service required to keep the systems operational. The existing systems are in place at:
• Alexander Hughes Community Center
• Blaisdell Senior Center
• City Hall
• Community Services
• Garner House
• Joslyn Center & Annex
• Depot
• Oak Park Cemetery
• Parking Structure
• Wheeler Park
• Youth Activity Center
AlarmCo Security Systems, Inc. is the current alarm monitoring and maintenance provider. AlarmCo provides reliable and prompt service and has effectively met the City’s needs during the previous contract period. Due to their high level of service and the presence of their equipment in monitored City facilities, it is recommended that the City continue to contract with AlarmCo for alarm monitoring services.
RELATIONSHIP TO CITY PLANNING DOCUMENTS
Staff has evaluated the agenda item in relationship to the City’s strategic and visioning documents and finds that it applies to the following City Planning Documents: Council Priorities, Economic Sustainability Plan, and the 2024-26 Budget.
CEQA REVIEW
This item is not subject to environmental review under the California Environmental Quality Act (CEQA).
PUBLIC NOTICE PROCESS
The agenda and staff report for this item have been posted on the City website and distributed to interested parties. If you desire a copy, please contact the City Clerk’s Office.
Submitted by: Prepared by:
Jeremy Swan Cari Dillman
Community Services Director Community Services Manager