TO: ADAM PIRRIE, CITY MANAGER
FROM: JEREMY SWAN, COMMUNITY SERVICES DIRECTOR
DATE: OCTOBER 27, 2026
Reviewed by:
City Manager: AP
SUBJECT:
Title
AWARD OF CONTRACT TO FUEL EQUIPMENT SERVICES, INC. FOR THE ABOVE-GROUND STORAGE TANK PAINTING PROJECT (FUNDING SOURCE: MOTOR FLEET FUND)
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SUMMARY
The City maintains three above-ground storage tanks at the City Yard that provide diesel and unleaded fuel for the City's fleet vehicles. These tanks are an essential component of the City's fleet operations and require routine maintenance to preserve their condition and extend their service life.
A recent inspection identified areas of rust on the tanks and associated piping, indicating the need for surface preparation and repainting to protect the equipment from further deterioration. The City solicited competitive quotes for this service and recommends the award of contract to Fuel Equipment Services, Inc.
RECOMMENDATION
Recommended Action
Staff recommends the City Council authorize the City Manager to enter into a contract with Fuel Equipment Services, Inc. in the amount of $56,635 for the Above-Ground Storage Tank Painting Project.
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ALTERNATIVE TO RECOMMENDATION
In addition to the recommendation, there is the following alternative:
• Request more information from staff.
FINANCIAL REVIEW
The total proposed contract cost is $56,635. Sufficient funding for the Above-Ground Storage Tank Painting Project is included in the 2026-27 Motor Fleet Fund operating budget.
This purchase complies with all City purchasing guidelines. Bid and contract documents are available for review in the City Clerk's office.
The staff cost to prepare this report and administer this project is estimated at $2,800 and is included in the operating budget of the Community Services Department.
ANALYSIS
The City maintains three above-ground fuel storage tanks at the City Yard that supply diesel and unleaded gasoline for the City’s fleet vehicles. A recent inspection identified rust on the tanks and associated piping, highlighting the need for surface preparation and repainting to prevent further corrosion. The proposed project includes pressure washing the tanks and associated piping, removing existing decals, sanding and removing rust to the extent practicable, and preparing all surfaces for painting. Following surface preparation, the contractor will prime and apply two coats of EPA-approved epoxy paint to the three storage tanks and associated piping. The project also includes preparing and repainting the protective bollards surrounding the tanks and installing replacement tank decals once the paint has fully cured.
The City obtained three competitive bids for this project:
|
Bidder |
Proposed Cost |
|
Fuel Equipment Services, Inc. |
$56,635 |
|
PF Services, Inc. |
$59,525 |
|
George Bryant Construction, Inc. |
$59,950 |
Based on the bids received, Fuel Equipment Services, Inc., of Montclair, California, submitted the lowest responsive bid.
Fuel Equipment Services, Inc., is a reputable local company with experience providing similar services to public agencies, including the cities of Claremont and Ontario. Awarding the contract to Fuel Equipment Services, Inc. will allow the City to complete the necessary maintenance to protect its fuel storage infrastructure and help extend the service life of the tanks and associated equipment.
RELATIONSHIP TO CITY PLANNING DOCUMENTS
Staff has evaluated the agenda item in relationship to the City’s strategic and visioning documents and finds that it applies to the following City Planning Documents: Council Priorities, Sustainable City Plan, Economic Sustainability Plan, General Plan, and the 2026-28 Budget.
CEQA REVIEW
This item is not subject to environmental review under the California Environmental Quality Act (CEQA).
PUBLIC NOTICE PROCESS
The agenda and staff report for this item have been posted on the City website and distributed to interested parties. If you desire a copy, please contact the City Clerk’s Office.
Submitted by: Prepared by:
Jeremy Swan Kristin Mikula
Community Services Director Community Services Manager