TO: ADAM PIRRIE, CITY MANAGER
FROM: JEREMY SWAN, COMMUNITY SERVICES DIRECTOR
DATE: NOVEMBER 12, 2025
Reviewed by:
City Manager: AP
SUBJECT:
Title
AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH LOS ANGELES TRUCK CENTER, LLC FOR TWO CNG SIDE LOADER SANITATION TRUCKS (FUNDING SOURCE: SANITATION FUND)
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SUMMARY
The 2025-26 Sanitation budget includes funding to replace two compressed natural gas (CNG) side loader sanitation trucks. The two trucks are utilized primarily for residential sanitation service and feature a compact design suitable for the City’s alley routes. The current trucks are both model year 2017, and reliability has begun to decline. Ordering replacement vehicles now will likely result in 2027 delivery based on current vehicle production timelines. The total cost of the two new replacement trucks is $998,002.86.
RECOMMENDATION
Recommended Action
Staff recommends the City Council authorize the City Manager to enter into an agreement with Los Angeles Truck Center, LLC to purchase two CNG Autocar ACX42 trucks in the amount of $998,002.86.
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ALTERNATIVE TO RECOMMENDATION
In addition to the recommendation, there is the following alternative:
• Request additional information from staff.
FINANCIAL REVIEW
The 2025-26 budget includes $1,000,000 towards these purchases. The cost to purchase two CNG sanitation trucks is $998,002.86. The City of Claremont is a member of Sourcewell, a purchasing cooperative. Membership entitles the City to access national, publicly bid contracts. Sourcewell awarded Autocar and New Way competitively bid contracts for sanitation vehicle components at competitively bid prices. Under the Sourcewell agreement, Autocar offers 20 percent off list price for the vehicle chassis. The New Way Sourcewell contract provides a $5,000 discount or approximately 3 percent off list price for the truck body. Los Angeles Truck Center is a local, franchise dealer and offers competitively bid Sourcewell pricing.
This purchase complies with all City purchasing guidelines. Bid and contract documents are available for review in the City Clerk's office.
The staff cost to prepare this report and administer this contract is estimated at $5,300 and is included in the operating budget of the Community Services Department.
ANALYSIS
The sanitation fleet consists of 24 vehicles and pieces of heavy equipment. The Sanitation Fund, along with grants or other eligible funding sources when available, pays for sanitation fleet replacements. The fleet includes eight residential trucks, four commercial trucks, three roll-off trucks, and nine miscellaneous support vehicles. Vehicle replacements are scheduled every ten years, and staff begins to evaluate and monitor each piece of equipment for replacement when it reaches eight years of age. Functional equipment is utilized beyond the ten-year replacement schedule when appropriate.
The two vehicles proposed for replacement are 2017 model years; however, lead times to produce vehicles are typically up to 18 months from the date the contract is executed. Therefore, staff anticipates receiving the completed vehicles in early 2027, consistent with the ten-year replacement period. Based on age, current condition, and maintenance history, the Motor Fleet Supervisor and Solid Waste Supervisor recommend replacing these vehicles.
RELATIONSHIP TO CITY PLANNING DOCUMENTS
Staff has evaluated the agenda item in relationship to the City’s strategic and visioning documents and finds that it applies to the following City Planning Documents: Council Priorities, Sustainable City Plan, Economic Sustainability Plan, General Plan, and the 2024-26 Budget.
CEQA REVIEW
This item is not subject to environmental review under the California Environmental Quality Act (CEQA).
PUBLIC NOTICE PROCESS
The agenda and staff report for this item have been posted on the City website and distributed to interested parties. If you desire a copy, please contact the City Clerk’s Office.
Submitted by: Prepared by:
Jeremy Swan Kristin Mikula
Community Services Director Community Services Manager