TO: ADAM PIRRIE, CITY MANAGER
FROM: JAMIE EARL, ASSISTANT CITY MANAGER
DATE: NOVEMBER 12, 2025
Reviewed by:
City Manager: AP
SUBJECT:
Title
AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH INDPSOLUTIONS LLP FOR GEOTECHNICAL ENGINEERING, SPECIAL INSPECTION, AND MATERIAL TESTING SERVICES FOR THE CLAREMONT POLICE DEPARTMENT FEMALE LOCKER ROOM ADDITION PROJECT (FUNDING SOURCE: GENERAL FUND)
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SUMMARY
Construction of the Claremont Police Department Female Locker Room Addition Project began on October 20, 2025, and is expected to take ten months to complete. In addition to general building inspection services, which will be performed by the City’s Building Division, special inspection services are required throughout the project. To ensure these inspections take place, staff recommends entering into an agreement with Indpsolutions LLP for geotechnical engineering, special inspection, and materials testing services.
RECOMMENDATION
Recommended Action
Staff recommends the City Council:
A. Authorize the City Manager to execute an agreement with Indpsolutions LLP in the amount of $119,974.80 for geotechnical engineering, special inspection, and material testing for the Claremont Police Department Female Locker Room Addition Project;
B. Authorize a five percent project contingency of $5,998.74; and
C. Appropriate $125,973.54 from the Unassigned General Fund balance to fully fund the agreement.
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ALTERNATIVE TO RECOMMENDATION
In addition to the recommendation, there is the following alternative:
• Request additional information from staff.
FINANCIAL REVIEW
The cost for Indpsoltions LLC to provide geotechnical engineering, special inspection, and materials testing services for the construction of the Claremont Police Department Female Locker Room Addition Project, including a five percent project contingency, is $125,973.54. Staff recommends appropriating this amount from the Unassigned General Fund balance to fully fund the agreement.
This purchase complies with all City purchasing guidelines. Bid and contract documents are available for review in the City Clerk's office. The staff cost to prepare this report and administer this contract is estimated at $1,337 and is included in the operating budget of the Administrative Services Department.
ANALYSIS
On September 9, 2025, the City Council awarded contract to KPRS Construction Services, Inc. for the construction of a 1,248 square foot female locker room addition to the existing Claremont Police Department facility. On October 20, 2025, construction commenced. To ensure special inspection services take place, staff recommends entering into an agreement with Indpsolutions LLP for geotechnical engineering, special inspection, and material testing services for the duration of the project.
Services to be provided include but are not limited to: soil compaction testing and analysis; concrete, masonry, and welding inspection; concrete, mortar, and grout compression testing; onsite construction oversight; final certification of materials compliance; and final report preparation and distribution.
The cost to provide these services is $119,974.80, and staff recommends authorizing a five percent project contingency of $5,998.74, for a total cost of $125,973.54. To fully fund the agreement, staff recommends appropriating the total amount from the Unassigned General Fund. If approved, Indpsolutions will conduct their work through the end of construction, which is estimated to be completed in fall of 2026.
LEGAL REVIEW
The City Attorney has reviewed the agreement and approved it as to form.
RELATIONSHIP TO CITY PLANNING DOCUMENTS
Staff has evaluated the agenda item in relationship to the City’s strategic and visioning documents and finds that it applies to the following City Planning Documents: Council Priorities, General Plan, and the 2024-26 Budget.
CEQA REVIEW
This item is not subject to environmental review under the California Environmental Quality Act (CEQA).
PUBLIC NOTICE PROCESS
The agenda and staff report for this item have been posted on the City website and distributed to interested parties. If you desire a copy, please contact the City Clerk’s Office.
Submitted by:
Jamie Earl
Assistant City Manager