TO: ADAM PIRRIE, CITY MANAGER
FROM: SHELLEY DESAUTELS, CITY CLERK
DATE: JANUARY 14, 2025
Reviewed by:
City Manager: AP
SUBJECT:
Title
ANNOUNCEMENT AND CONFIRMATION OF LOCAL AND REGIONAL COUNCILMEMBER APPOINTMENTS AND ADOPTION OF A RESOLUTION DESIGNATING A GOVERNING BOARD MEMBER AND VOTING ALTERNATE TO THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS JOINT POWERS AUTHORITY
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SUMMARY
The City Council held its annual reorganizational meeting on December 10, 2024, at which time Councilmember Corey Calaycay was selected to serve as Mayor for the upcoming year.
Following reorganization, the Mayor makes appointments to various committees, boards, and regional organizations, and presents the list of those appointments to the full City Council for confirmation. The list of Mayor Calaycay’s appointments is included as Attachment A to this report.
Appointments to the Audit, Citywide Design Guidelines and Historic Preservation, Commission Nominating, and Commission Appointment Process Ad Hoc Committees do not require City Council confirmation but are included to provide a complete listing of appointments.
The San Gabriel Valley Council of Governments (SGVCOG) requires adoption of a City Council resolution formalizing appointment of the SGVCOG Governing Board member and alternate. The resolution memorializing those appointments is Attachment B, and will be completed upon the City Council’s selection of a voting member and alternate.
RECOMMENDATION
Recommended Action
Staff recommends that the City Council:
A. Confirm the various Councilmember appointments to local and regional committees, boards, and organizations; and
B. Adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLAREMONT, CALIFORNIA, DESIGNATING A GOVERNING BOARD MEMBER AND A VOTING ALTERNATE TO THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS JOINT POWERS AUTHORITY.
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ALTERNATIVE TO RECOMMENDATION
In addition to the recommendation, there is the following alternative:
• Request additional information.
FINANCIAL REVIEW
Staff estimates costs to prepare documentation and complete this report at $846. These costs are for staff time allocated to the project and are included in the operating budget of the Administrative Services Department.
ANALYSIS
City Councilmembers serve on regional, inter-governmental, and inter-community committees and boards as part of their service to support and be an advocate for the City's position on legislative issues that affect the community and the region. The Mayor makes these appointments annually. As such, incoming Mayor Calaycay has made his appointments to various boards and committees. Confirmation from the City Council is requested, as well as adoption of a resolution designating a governing board member and voting alternate to the San Gabriel Valley Council of Governments Joint Powers Authority, which is required.
The Political Reform Act requires reporting of additional compensation to officials when those officials participate in the vote appointing themselves to positions on committees, boards or commissions of a public agency, special district, joint powers agency or authority. Officials may step down from the dais and leave the meeting room during the vote for their appointment or participate in the vote. If the official chooses to participate in the vote, the agency must post Form 806 on its website, which lists all paid appointed positions, the official(s) named to that committee, board or commission, the length of the term, and amount of the stipend.
As the Mayor assigns various City Councilmembers to paid appointed positions, and these Councilmembers participate in the appointment vote, City staff will post the required Form 806 on the City website upon confirmation of the appointments.
RELATIONSHIP TO CITY PLANNING DOCUMENTS
Staff has evaluated the agenda item in relationship to the City’s strategic and visioning documents and finds that it applies to the following City Planning Documents: Sustainable City Plan, Economic Sustainability Plan, General Plan, 2024-26 Budget, and Youth and Family Master Plan.
CEQA REVIEW
This item is not subject to environmental review under the California Environmental Quality Act (CEQA).
PUBLIC NOTICE PROCESS
The agenda and staff report for this item have been posted on the City website and distributed to interested parties. If you desire a copy, please contact the City Clerk’s Office.
Submitted by:
Shelley Desautels
City Clerk
Attachments:
A - City Council Master Committee List
B - Resolution Designating a Board Member and Alternate to the SGVCOG