TO: ADAM PIRRIE, CITY MANAGER
FROM: JEREMY SWAN, COMMUNITY SERVICES DIRECTOR
DATE: NOVEMBER 12, 2025
Reviewed by:
City Manager: AP
SUBJECT:
Title
AWARD OF CONTRACT TO VICTOR STANLEY, INC. FOR THE PURCHASE OF DUAL-STREAM WASTE RECEPTACLES AT IDENTIFIED BUS STOPS WITHIN THE CITY (FUNDING SOURCES: FOOTHILL TRANSIT BUS STOP ENHANCEMENT PROGRAM GRANT AND PROPOSITION C FUND)
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SUMMARY
The City provides amenities at bus stops throughout the City. Bus stop amenities include shelters, benches, and trash receptacles and vary by location based on need. Currently, the majority of bus stops in the City have trash receptacles. Over the last few years, the City has found an increase in litter and vandalism to trash receptacles at certain bus stops along Indian Hill Boulevard and Foothill Boulevard. To address the issue, staff purchased fourteen dual-waste receptacles with lids and locking mechanisms utilizing transit funds. The new receptacles have deterred littering and vandalism at those bus stops. Staff recommends the purchase of an additional twelve dual-waste receptacles with lids and locking mechanisms to be installed at identified locations throughout the City.
The City was awarded a grant of $40,000 through the Foothill Transit Bus Stop Enhancement Program (BSEP) for the purchase of dual-stream waste receptacles. The new receptacles will replace existing receptacles at twelve bus stops throughout the City. A list of proposed locations is included as an attachment to this report. Staff recommends the purchase of twelve receptacles at a total cost of $42,696.53 and proposes funding the purchase using $40,000 in BSEP grant funding and a $2,696.53 appropriation from the City’s Proposition C Fund.
RECOMMENDATION
Recommended Action
Staff recommends the City Council:
A. Authorize the City Manager to execute an agreement with Victor Stanley, Inc. in the amount of $42,696.53 for the purchase of twelve dual-stream waste receptacles; and
B. Appropriate $40,000 in Foothill Transit Bus Stop Enhancement Program funding and $2,696.53 from the City’s Proposition C Fund to fully fund the purchase.
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ALTERNATIVES TO RECOMMENDATION
In addition to the recommendation, there are the following alternatives:
A. Request more information from staff.
B. Reject the purchase of the dual-stream waste receptacles.
FINANCIAL REVIEW
The Foothill Transit Bus Stop Enhancement Program is a grant program for enhancing bus stops that service Foothill Transit bus lines. The City was awarded $40,000 through this program for the purchase of twelve dual-stream waste receptacles. Foothill Transit will reimburse the City following the purchase and installation of the receptacles. The total cost to purchase twelve receptacles is $42,696.53. Staff recommends funding the remaining $2,696.53 through the City’s Proposition C Fund. The cost for each receptacle is $2,909, for a subtotal of $34,908, plus sales tax and shipping. Below is a breakdown of the total cost of purchasing the waste receptacles.
|
Quantity |
Description |
Unit Cost |
Total |
|
12 |
Dual-stream waste receptacles |
$2,909 |
$34,908.00 |
|
|
Tax |
|
$3,403.53 |
|
|
Shipping |
|
$4,385.00 |
|
|
Total Cost |
|
$42,696.53 |
This purchase is a sole-source purchase that does not require bidding and complies with all City purchasing guidelines. Victor Stanley, Inc. is the sole provider of the City’s standard trash receptacles.
The staff cost to prepare this report and administer this contract is estimated at $1,173 and is included in the operating budget of the Community Services Department.
ANALYSIS
There are approximately forty Foothill Transit bus stops within the City. Foothill Transit is responsible for determining bus stop locations and the posting of each stop. Any amenities that are provided at each stop are the responsibility of the City. Currently, the majority of bus stops within the City have trash receptacles. With the exception of the fourteen dual-waste receptacles that were recently installed, the existing waste receptacles at bus stops within the City are the City’s standard trash receptacles. These receptacles have no lids and do not lock, which leaves them prone to vandalism and the spreading of litter. Additionally, the existing containers do not provide a recycling option, so all waste is collected and treated as trash. Following the purchase and installation of the next phase of dual-waste containers, over half the bus stops in the City will have receptacles with lids, locking mechanisms, and a recycling option. This will further the City’s recycling diversion goal and reduce litter.
The new receptacles are dual stream, meaning there are two different containers: one for trash and the other for recyclable material. Each container has a locking lid that will allow for trash and another only for recycling. The locking lid will significantly reduce the ability to sort through the container and/or empty its contents onto the ground. Additionally, the container will be locked within the receptacle, which will further limit the ability to disturb the contents of the container. The new receptacles are very similar to the City’s standard trash receptacles and will complement the City bus stops.
The BSEP provides up to $40,000 for approved enhancements to Foothill Transit bus stops, and the City was recently granted the full $40,000 available in funding for the purchase of dual-stream waste receptacles. The total purchase price for the receptacles is $42,696.53. The remaining $2,696.53 is recommended to be funded through the City’s Proposition C Fund. There will be no additional charge to empty the new receptacles. Following delivery of the receptacles, Community Services staff will install them. It is anticipated that all receptacles will be installed by the end of April 2026.
RELATIONSHIP TO CITY PLANNING DOCUMENTS
Staff has evaluated the agenda item in relation to the City’s strategic and visioning documents and finds that it applies to the following City Planning Documents: Council Priorities, Sustainable City Plan, Economic Sustainability Plan, General Plan, and the 2024-26 Budget.
CEQA REVIEW
This item is not subject to environmental review under the California Environmental Quality Act (CEQA).
PUBLIC NOTICE PROCESS
The agenda and staff report for this item have been posted on the City website and distributed to interested parties. If you desire a copy, please contact the City Clerk’s Office.
Submitted by: Prepared by:
Jeremy Swan Cari Dillman
Community Services Director Community Services Manager
Attachment:
List of Proposed Receptacle Locations