TO: ADAM PIRRIE, CITY MANAGER
FROM: MIKE CISZEK, CHIEF OF POLICE
DATE: MARCH 24, 2026
Reviewed by:
City Manager: AP
SUBJECT:
Title
AUTHORIZATION TO ENTER INTO A CONTRACT WITH BLACK AND WHITE EMERGENCY VEHICLES, LLC, TO UPFIT PATROL VEHICLES (FUNDING SOURCE: MOTOR FLEET FUND)
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SUMMARY
The City Council authorized the purchase of replacement vehicles for the Police Department, including two Ford Police Interceptor Utility (PIU) models and four Chevrolet Tahoes. The Police Department has received these vehicles and now requires professional upfitting with emergency lighting, sirens, prisoner containment, storage solutions, gun racks, antennas, and other specialized equipment to ensure safe and effective deployment.
Staff recommends entering into a contract with Black and White Emergency Vehicles, LLC, for the upfitting of these police vehicles.
RECOMMENDATION
Recommended Action
Staff recommends the City Council authorize the City Manager to enter into a contract with Black and White Emergency Vehicles in the amount of $191,605.30 for the upfit of two Ford Police Interceptor Utility (PIU) vehicles and four Chevrolet Tahoes.
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ALTERNATIVE TO RECOMMENDATION
In addition to the recommendation, there is the following alternative:
• Delay the recommendation and request more information.
FINANCIAL REVIEW
The total estimated cost of the six vehicle upfits is $191,605.30. Funding is available in the City’s Motor Fleet Fund, which supports the replacement and outfitting of City vehicles on a scheduled basis. Additionally, $28,000 in funding will be utilized from the 2026 Cannabis Tax Fund Grant Program for the upfit of a DUI Saturation Vehicle.
This purchase complies with all City purchasing guidelines. Bid and contract documents are available for review in the City Clerk's office.
The staff cost to prepare this report and administer this contract is estimated at $2,500 and is included in the operating budget of the Police Department.
ANALYSIS
The City maintains a scheduled replacement program for marked police patrol vehicles to ensure operational readiness, officer safety, and reliable emergency response capability. Patrol vehicles experience heavy use and typically accumulate high mileage and significant wear due to 24-hour operations, emergency driving conditions, and the additional electrical demands created by police equipment.
The City has established a four-year replacement cycle for front-line patrol vehicles, which helps control maintenance costs, maintain operational reliability, and ensure vehicles are equipped with modern safety and technology systems.
Based on vehicle mileage, repair history, and operational needs, the Police Department previously identified several vehicles requiring replacement. On July 23, 2024, the City Council approved the purchase of new patrol vehicles for the Police Department. The department has since taken delivery of these vehicles, which include 2025 Ford Police Interceptor Utility vehicles and Chevrolet Tahoe patrol vehicles.
Before these vehicles can be placed into service, they must be professionally outfitted with law-enforcement-specific equipment. Emergency vehicle upfitting requires specialized installation to ensure compatibility with vehicle electrical systems, compliance with safety standards, and proper integration with the Police Department’s communications and technology infrastructure.
The Police Department solicited proposals from vendors experienced in law enforcement vehicle upfitting. Black & White Emergency Vehicles, LLC, has extensive experience outfitting police vehicles for agencies throughout southern California and is equipped to perform the installation and integration required for these vehicles.
RELATIONSHIP TO CITY PLANNING DOCUMENTS
Staff has evaluated the agenda item in relation to the City’s strategic and visioning documents and finds that it applies to the following City Planning Documents: Council Priorities, Sustainable City Plan, Economic Sustainability Plan, General Plan, 2024-26 Budget, and the Youth and Family Master Plan.
CEQA REVIEW
This item is not subject to environmental review under the California Environmental Quality Act (CEQA).
PUBLIC NOTICE PROCESS
The agenda and staff report for this item have been posted on the City website and distributed to interested parties. If you desire a copy, please contact the City Clerk’s Office.
Submitted by: Prepared by:
Mike Ciszek Garrett Earl
Chief of Police Sergeant